PURPOSE
Reporting
directly to the Accounting Director, the Senior AP Specialist will be a key
member in the Finance Department and will assume a strategic and support role
in the overall development and growth of the department and organization.
The
Senior AP Specialist will have the primary day-to-day responsibility of
maintaining the AP functions of all companies under SEMA.
Including process
invoices, payments and integrations.
Month-end reconciling and closing of AP.
Additionally,
the position will be responsible for participating in a multitude of accounting
activities including: developing and improving AP processes, strategic planning
and special projects.
RESPONSIBILITIES AND AUTHORITY
1.
Input and post invoices, Check Requests in Great
Plains.
2.
Run checks every week.
Obtain the required two
signatures and mail checks.
3.
Process and post ACH & Wire
transfer invoices and payments.
4.
Process employees’ out of pocket
expense reports and forward to Payroll for reimbursement.
5.
Pay invoices by company VISA card for
vendors accepting card to maximize Purchase Card rebates.
Prepare monthly expense
reports for the SEMA AP Card.
6.
Responsible for reconciling and integrating
all Purchase Card transactions into Great Plains for all card holders.
7.
Month-end closing: reconcile and close AP at
month-end.
Upload AP Aging report to the Accounting Share folder.
8.
Review department AP procedures and make
recommendations to the Accounting Director for improvements.
Optimize AP process.
9.
Responsible for 1099misc information reporting,
mailing for all companies.
10.
Responsible
for filing 1096 forms to IRS.
11.
Responsible
for Form1042, 1042s information reporting, mailing and filing to IRS.
12.
Answer
inquiries from vendors and internal customers.
13.
Provide
AP related documentation at year-end auditing.
14.
Update job
knowledge by participating in educational opportunities; reading professional
publications; maintaining personal networks; participating in professional
organizations.
15.
Assist
with scheduled SEMA Show activities.
When directed by management, perform other
assignments and duties as required.
RELATIONSHIPS
1.
Reports to Accounting Director.
2.
Interfaces with all levels of staff.
3.
Interfaces with outside vendors.
SKILLS & KNOWLEDGE REQUIRED
1.
Two or more years of experience in
Accounts Payable functions.
Knowledge of Accounting principles and practices.
College
level accounting classes preferred.
2.
Attention to detail, accuracy,
organizational and communication skills.
3.
Ability to make rational decisions,
meet deadlines and maintain confidentiality.
4.
Ability to analyze information.
5.
Proficient using MS Office,
intermediate Excel skills.
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