Entry Level A/P Specialist

We are looking for an energetic, responsible, and self-sufficient individual who enjoys the challenges of supporting a company of diverse people and multiple small businesses.
Duties of the Account Payable Clerk which include providing support to management, owners, general managers, human resource manager, and hotels.
The ideal candidate will be a creative problem solver, self-starter, has strong attention to detail, well organized to efficiently handle a wide range of administrative tasks to support multiple small businesses and people, flexible, and able to work independently with little supervision.
Duties and Responsibilities: include but are not limited to the following.
Other duties may be assigned based on the needs of the company.
1.
Provides support for the owners of the company.
2.
Support for the general managers on behalf of owners at various hotels.
3.
Handles accounts payable - this includes, receiving invoices, entering data onto spreadsheet, and making timely payments.
4.
Confirms cash and credit cards deposits are made into bank.
5.
Verify submittal of daily, weekly, and monthly reports 6.
Compile all month end reports to accounting firms.
7.
Completes other task to run small businesses efficiently.
8.
Organizes online file system on dropbox and OneDrive.
9.
Follows company processes.
10.
Assist the HR Department with tasks such as: a.
I-9 audits b.
Employee Files c.
WC Claims – keeping online files up to date d.
Timecard analysis 11.
Payroll Audits Payroll, Quarterly, and Annual Reports Qualifications and Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Ability to read, interpret, and create documents such as safety rules, operating and maintenance instructions, and procedure manuals.
· Ability to write routine reports and correspondence.
· Ability to speak effectively before groups of customers, vendors, or employees of organization.
· To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Outlook, Microsoft Excel, internet software, and Adobe.
Education/Experience: High school diploma or general education degree (GED) Knowledge, Skills, and Other Abilities: · Excellent time management skills and ability to multitask · Strong professionalism and organizational skills · Oral and written communication skills · Attention to detail · Ability to prioritize tasks in appropriate order · Takes ownership of job responsibilities with personal pride and accountability · Strong ability for following through with tasks · Ability to work with a team · Ability to be flexible and help your team when needed Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands, and reach with hands and arms.
The employee is frequently required to talk or hear.
The employee is occasionally required to stand and walk.
The employee must occasionally lift and/or move up to 30 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Job Type: Full-time Pay: $20.
00 - $23.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * Dental insurance * Employee discount * Health insurance * Paid time off Experience level: * 3 years Physical setting: * Office Schedule: * 8 hour shift * Monday to Friday * Overtime Supplemental pay types: * Bonus opportunities Application Question(s): * What minimum hourly rate would you like to stay within? Experience: * Accounts Payable: 2 years (Required) * Administrative Assistant: 2 years (Preferred) Work Location: In person