THIS IS AN IN-OFFICE ROLE AND IS NEITHER HYBRID NOR REMOTE.
Position Summary:
The primary function of the Project Accounting Coordinator II is to ensure the timely and accurate payment of
project invoices, disbursement of subcontractor payments, and assist in other miscellaneous financial processes in
order to support the Project Accountants.
Essential Functions and Responsibilities include, but are not limited to:
Interpersonal/Personal
Establish and maintain positive and effective working relationships with all (employees and various CWD
departments)
Promote CWD “Core Values”
Motivate and contribute to the teamwork/morale of the project team
Technical Skills
Assist the Project Accountant with processing subcontractor payments:
Preliminary lien notices
Subcontractor supplier releases
Insurance compliance
Labor compliance
Union status compliance
California State Contractors License
Assist in integrating subcontract payment draws using GC Pay software
Assist PA to disburse all approved direct and joint-check payments to subcontractors
Assist PA with customer invoicing
Research prior payments, pull records and update subcontractors on payment status
Assist the Project Accountants on month-end processes • Assist the Project Accountants on year-end financial audits
Maintain project records in accounting software database
Code, process and disburse all approved project miscellaneous expenses
Disburse all approved subcontractor payments
Ensure the accuracy of all payments and follow prescribed approval levels
Research prior paid invoices and pull records on an as needed basis
Reconcile the account billed to contract/PO documents
Monitor critical accounts, ensure timely payments, and reconcile billing statements monthly
Collect vendor W9 Forms and set up vendors in Viewpoint ERP software
Process year-end 1099 Forms
Qualifications Required:
Experience with high volume full cycle accounts payable
Experience using ACH electronic payments or third-party payment processor
Minimum two years’ experience with job cost accounting
Basic proficiency in Microsoft software and Viewpoint Vista financial software
Excellent time management and organization skills
Effective oral and written communication skills
Basic understanding of construction accounting practices and procedures
Associates Degree or equivalent experience in related field
Key Competencies:
Accountability
Collaboration
Courage to Admit Mistakes
Handling Resistance
Initiative
Proactive
Sense of Urgency
Troubleshooter
Ability to Connect with Others
Drive / Desire
Flexibility
Integrity
Resourceful
Trustworthiness
Physical Demands:
Performance of the required duties will require the physical ability to sit; use hands to finger, handle, or feel; reach
with hands and arms; talk or hear.
The employee is occasionally required to stand and walk, climb, or balance and
stoop, kneel or crouch.
The employee may be required to lift and/or move object up to 15 pounds in weight.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception and the ability to adjust focus.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential
functions.
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