Accounts Payable Coordinator

Overview: This position requires the full understanding and active participation in fulfilling the Mission of San Gabriel Valley Medical Center.
It is expected that the employee will demonstrate behavior consistent with the Core Values.
It is expected that the employee will demonstrate behavior consistent in the performance of duties and responsibilities related to the provision of human resources for Medical Center operations.
It is expected that the employee will demonstrate behavior consistent in the performance of duties and responsibilities related to the Medical Center’s management of information.
Responsibilities: Processing Accounts Payable Matching invoices to system P.
O.
should be done as soon as they are received.
It is essential that the clerk follows up on any exceptions caused by those invoices.
Ensure that all invoices which are not in system are accurately accrued for at month-end.
Reconcile PO liability by working with Material Management to resolve any old receipts.
Mail Processing / Month End and Year End Processing Mail should be opened daily.
Stamp invoices with date stamp.
Accuracy in Vendor Coding invoices is essential, since we post from vendor # and the check will be issued to the wrong vendor if the invoice is wrongly coded.
Accuracy and timeliness in filing invoices by vendor name are important as time can be wasted having to look for invoices that have been misfiled.
Update and keep track of check register reports on a weekly basis.
Set up and maintain record of 1099 vendors for year end processing.
Professional Conduct Employee has the willingness and ability to perform additional duties and responsibilities in different areas of the department on an as-needed basis or as determined by management.
Follows established hospital and department policies.
No more than 2 written substantiated complaints representing a breach of policy, procedure or professional behavior since last evaluation.
Demonstrates the philosophy of team concept.
Participates in group projects and staff meetings with suggestions that enhance the work environment and increase productivity.
Communicates well with supervisor reporting problems with equipment, supplies, or procedures.
Requests assistance as appropriate.
Maintains confidentiality as related to job responsibilities.
Exhibits willingness to resolve problems as they arise.
Consistently projects positive professional image through appearance and behavior.
Attends 75% of staff meetings or reads and initials minutes.
Completes assigned work within shift.
Guest/Interdepartmental Relations As observed by representatives of management, all interactions are conducted in a professional manner.
Verbal and written feedback from patients, family members/significant others, medical staff, visitors, co-workers and vendors indicates behavior conducive to positive guest relations.
Consistently exhibits appropriate phone protocol (e.
g.
, answers phones promptly, is courteous and helpful).
Consistently contributes to the team effort (e.
g.
, assists co-workers when need is observed or upon request, offers constructive suggestions rather than complaints).
Consistently displays cheerful and positive attitude.
Professional Growth and Development Completes annual safety updates within established time frames.
Completes general and departmental orientation within established time frames.
Attends 80% of in-service programs.
Maintains licensure/certification as appropriate.
Performance Improvement Consistently strives to understand, anticipate and meet the needs, expectations and satisfaction levels of "customers".
Errors, inefficiencies and inaccuracies are brought to management's attention with suggestions for improvement.
Develops innovative solutions to departmental problems.
Identifies and implements methods of controlling costs or generating revenue while providing maximum value to both the patient/customer and the hospital.
Maximizes efficiency in all departmental operations.
Measures progress against quality goals.
The position of Accounts Payable Coordinator requires the following competencies to be demonstrated: Demonstrates knowledge of work as related to: Problem identification.
Daily prioritizing of work to be completed.
Flexibility with regard to assigned duties.
Systematic problem solving data based on relevant.
Coordination of efforts to achieve maximum productivity.
Verbalizes knowledge of policy and procedure related to: Attendance at staff meeting.
Attendance at mandatory in-service.
Attendance at annual safety fair.
Work hours, including breaks and lunch.
Dress Code.
ID badge.
Absence and tardiness.
Qualifications: The candidate must have: a.
) A minimum of two years prior experience as an accounts payable clerk or similar duties.
b.
) a High School Diploma.