Bookkeeper - Quickbooks

*Esperanza Services* is a non-profit organization that provides personalized, high quality supportive services and advocacy to under-served communities, especially children, adults, and families with special needs to achieve self-sufficiency with dignity, respect and compassion.
We are looking for a full-time dedicated *Accounting Clerk * *Position Summary:* Processes/posts a variety of accounting transactions such as invoices, payments, and expenses in accordance with departmental procedures.
Maintain accounting files.
Checks and verifies accounting data; enters data into computerized accounting system, and uses system to research questions and generate reports.
*Duties and Responsibilities:* _Accounts Payable:_ • Pay corporate bills for multi location offices.
• Generate internal and external invoices in conjunction with e-billing to Regional Centers on a monthly basis.
• Prepare payments by Review all invoices for appropriate documentation and approval prior to payment.
• Prioritize invoices according to cash payment terms.
• Process check requests.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Verifying documentation, and requesting disbursements (i.
e.
Employee Health Insurance).
• Documents financial transactions by entering account information in QuickBooks (i.
e.
manual checks).
• Review Independent Contractor’s Weekly Paperwork and maintain information for 1099 reporting.
• Update and maintain vendor database • Reconcile vendor statements, research, and correct discrepancies.
_Client/Consumer Accounts:_ • Responsible for handling client double signature account, including but not limited to writing checks for bill and allowance payments, recording transaction in QuickBooks and database, and checking account balances daily.
• Manage the record keeping of 15 consumer’s bank accounts including SSI/SSA Direct Deposits and SSP Restorations.
• Maintain spreadsheet of consumers rent increase.
• Maintains daily activities in consumer’s accounts.
• Provide consumer’s balance reports to staff as requested.
_Authorizations:_ • Verify and record the accuracy of Authorizations by checking the information in internal database and/or through supervisors.
• Enter each client/consumer performed hours to prepare for e-billing.
General Accounting Duties: • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Protects operations by keeping financial information confidential.
• Conform with and abide by all regulations, policies, and procedures.
• Performs other related duties as required.
• Responsible for reconciliation of Cash Box.
*Knowledge and Skills * • Extensive knowledge of computer software (Windows OS, Quickbooks and Microsoft Office), computer hardware and computer servers.
• Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word software.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Ability to operate most standard office equipment.
• Must be well organized with attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Ability to understand accounting concept is a plus.
• Must be able to follow standard filing procedures • Possess strong organizational and time management skills • Strong problem solving skills, basic accounting principles knowledge, documentation skills, data analysis and multi-tasking skills • Ability to communicate effectively verbally and in writing • Ability to interact with employees and vendors in a professional manner • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately * *Bilingual in Spanish is a plus* *Education Requirements:* • High School Diploma.
• Bachelor’s Degree in Accounting or Business preferred.
• Minimum of two years of experience in accounts payable/accounts receivable.
*Requirements:* • Clear a criminal background check (live scan) • Clean drug screening and TB clearance Job Type: Full-time Pay: $19.
40 - $20.
14 per hour Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift Work Location: In person