Accounts Payable Specialist

Position Type Classified Appointment Type Regular FTE % 100 Work Schedule (if atypical) 8:00 AM – 5:00 PM Diversity Statement The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff.
Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities.
Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.
Job Description Summary Provide Support in the Accounts Payable Department by performing various tasks necessary to ensure operations in the Accounts Payable Department run efficiently and effectively.
______________________________________________________________________________________________________ The University of La Verne is a private not-for-profit university founded in 1891 located in La Verne, California.
The core values that we live by are Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning and Community and Civic Engagement.
If you’re passionate about these values, join us at the University of La Verne! Minimum Qualifications High School Diploma or equivalent 2 years of recent accounts payable experince in a high volume, diverse, and computerized environment 1 year of customer service experience 1 year of experience/familiarity with Purchasing operations and how they interrelate to Accounts Payable.
1 year of experience/familiarity with general ledger account coding 1 year of experience auditing Expense Reports.
Knowledge of relevant accounting principles, regulations, and best practices.
Knowledge of Accounts Payable processes, sales/use tax, W9, and 1099 forms.
Strong verbal, analytical, and problem-solving skills.
Excellent communication skills, both written and verbal.
Strong attention to detail and accuracy in data entry and financial transactions.
Proficiency in using software and Microsoft Office Suite (Especially PDF and Excel).
Ability to work independently, manage priorities, and meet deadlines.
The ability to foster and enhance a thriving, diverse, inclusive, and culturally vibrant community.
Preferred Qualifications Experience with Banner Finance College accounting, finance, or business administration courses Operation of lap top and ten key Benefits Summary Salary will be commensurate with experience and internal equity.
Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.
Employment is contingent upon successful completion and clearance of a background check and employment verification.
Location La Verne Main Campus Number of Vacancies 1 Duties Specific Duties Review invoices, check requests, expense reports, requisitions and purchase order change forms for correct coding, approvals, backup documentation, and correct sales/use tax.
Codes vendor numbers on various documents.
Specific Duties Enter invoices, check requests and expenses reports into the Accounts Payable Banner system.
Specific Duties Send bank file to print checks 1 to 2 times a week.
Print in house checks 1 – 2 times a week.
Match backup for checks.
Includes student refunds and vendor checks (as needed).
Work with student accounts for refund check file.
Specific Duties Assist in maintaining Accounts Payable paid files and documentation in accordance to policy and accepted accounting practices.
Specific Duties Communicate Accounts Payable policies and procedures to vendors and the University Community.
Respond to inquiries.
Specific Duties Assist with vendor maintenance (completing new vendor and vendor change requests).
Specific Duties Maintains organized and up to date records of invoices, payments, and related documentation.
Specific Duties Prepare listing of requisitions and purchase order change forms and sends to Purchasing.
Specific Duties Reconcile vendor statements.
Specific Duties Check incoming paper mail for distribution and set up vendors to send invoices via email Specific Duties Run report to check for received purchase orders that need invoices.
Obtain invoices from vendor or departments Specific Duties Assists with the review and auditing of the University’s P-Card program Specific Duties Delivery exceptional customer service to faculty, staff, and vendors.
Specific Duties Ensures compliance with the University’s policies and procedures, as well as relevant regulations.
Specific Duties Other duties as assigned Salary Range Minimum: $21.
63 Maximum: $26.
50 Posting Detail Information Posting Number 2018-190935SA Special Instructions to Applicants Open Date 12/08/2023 Close Date Open Until Filled Yes